Table
of Contents
ARTICLE I - OBJECTIVES SECTION 1.00 Objectives:
The objectives of the Florida Association of Educational
Data Systems, Incorporated (hereinafter referred to as the "Association")
shall be:
- To promote and encourage appropriate use of information technologies
and systems to facilitate the improvement of comprehensive educational
processes at schools, colleges and universities.
- To bring together, for their mutual benefit, both operational
and professional specialists concerned with educational information
technologies and systems and representatives from manufacturing
and service companies.
- To provide for sharing and exchanging ideas, techniques, materials
and procedures among educational groups currently using or planning
to use various information technologies and systems.
- To promote general recognition of the vital role of the educational
information technology specialists in supporting schools, colleges
and universities and of the high level of competence required
for this role.
- To facilitate, at local and state levels, communication and
cooperation among educational entities, agencies, organizations,
professions, and the public regarding the purpose and use of information
technologies and systems.
- To stimulate the development of adequate programs of instruction
by those responsible for the professional training of educators,
information technology specialists and instructors.
- To provide leadership in the efficient management of educational
data, recognizing the need for appropriate ethical standards,
and compatible data requirements.
- To identify areas of concern and inform the appropriate entities
of special studies which may be indicated.
- To work with the public and private sector distributors of
information technologies in establishing and maintaining proper
technical standards and in meeting new requirements in hardware
and software.
Adopted 11/08/2000
ARTICLE
II - DEFINITION OF QUALIFYING INSTITUTIONS AND NON-QUALIFYING INSTITUTIONS
SECTION 2.01
Qualifying Institutions shall be defined as:
- The Florida State Department of Education shall be defined
to include all portions of State government under the direct
supervisor of the Commissioner of Education.
- A Florida District School System shall be defined to include
all portions of the district schools under the direct supervision
of any of the district school superintendents in Florida.
- An independent or religious affiliated elementary or secondary
school shall be defined to include any non-public elementary
or secondary school in Florida which is State accredited.
- Any public, independent or religious affiliated college or
university in Florida which is recognized by the Florida Association
of Colleges and Universities as an institution of higher learning
shall be considered a qualifying institution.
- Any institution requesting to be accepted as a qualifying
institution who does not qualify under Article II, Section 2.01
(1 through 4) must be approved by the Association Board of Directors.
Non-Qualifying Institutions shall be defined as those Educational
Institutions who do not qualify under Article II, Section 2.01 (1
through 5) and shall include manufacturers or distributors of data
processing equipment and supplies, commercial service companies, and
others interested or engaged in educational data processing and related
research.
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ARTICLE
III - KINDS OF MEMBERSHIP AND REQUIREMENTS SECTION 3.01
Membership
for the Association shall be:
- Institutional Designee Membership.
- Individual Membership.
- Affiliate Membership.
- Honorary Membership.
Institutional Designee Membership -
shall be those members designated by the qualifying institutions
(as defined in Article II Section 2.01, 1 through 5) upon payment
of institutional dues. Institutional designee members have all privileges
of the Association.
SECTION 3.03
Individual Membership - shall be available
to such individuals from qualifying institutions (as defined in
Article II Section 2.01 ( 1 through 5) who request membership on
an individual basis. Members have all privileges of the Association.
SECTION 3.04
Affiliate Membership - shall be available
to such individuals from non-qualifying institutions (as defined
in Article II Section 2.02). Affiliate members may participate in
all activities of the Association and shall receive appropriate
publications and be welcomed at all meetings.
SECTION
3.05
Honorary Membership - shall be nominated by the Board of Directors
and elected by the Association by a majority vote of the members present
and voting at the annual business meeting. Honorary members shall
not hold offices but have all other privileges of the Association.
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ARTICLE IV - REQUIREMENTS
FOR MEMBERSHIP DUES SECTION 4.01
The
membership year for the organization is July 1 through June 30.
SECTION
4.02
Membership dues for each class of membership are established by a
majority vote of the members present and voting at the Annual General
Business meeting. Honorary members are not obligated to pay dues.
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ARTICLE V - OFFICERS
AND BOARD OF DIRECTORS SECTION 5.00
An
annual election of officers shall be conducted in the last quarter
of the fiscal year (April, May, June). It shall be conducted by
mail-in ballot only, and the results shall be final. The results
shall be published in the Association Newsletter prior to the next
annual meeting.
SECTION
5.01
The President-Elect shall be elected
by the voting members and shall serve for one year as President-Elect,
one year as President, and one year as Past-President. He/she shall
be a member of the Board of Directors all three years.
SECTION
5.02
The Board of Directors, except the
President-Elect, President, and Past-President, shall be divided
into two groups of four each. Group one shall be elected in odd-numbered
years and group two in even-numbered years. The terms of office
shall be two years.
SECTION
5.03
At its first meeting, during or following
the annual meeting, the Board of Directors shall designate one of
its membership to serve as Secretary and one to serve as Treasurer.
The term of office shall be one year.
SECTION
5.04
The duties of the officers shall be
those described in the published job descriptions. The Past-President
shall immediately become President in the event the President is
unable to complete his/her term of office. He/She shall complete
the term of the vacated office and shall serve the next full year
as Past-President.
SECTION
5.05
If an officer is unable to complete
his/her term in office, the vacancy shall be filled by the Board
of Directors; provided, however, in the event a vacancy occurs in
the office of the President-Elect, the office shall be filled by
election from the membership.
SECTION
5.06
The affairs of the Association shall
be managed by a Board of Directors which shall have full authority
and power granted to Board of Directors for corporations under the
Laws of Florida. The official minutes of the Board shall constitute
a record of the meetings of this Board.
SECTION
5.07
Membership of the Board of Directors
shall include representatives of at least four different district
units and a least two institutions of higher education.
SECTION
5.08
The Board of Directors shall adopt
policies concerning the selection and expenditures of the funds
of the Association.
SECTION
5.09
The Board of Directors shall meet at
least once during each quarter of the fiscal year. A scheduled meeting
of the Board of Directors held during the annual conference will
meet the requirements for the quarter in which the annual meeting
is held. A quorum for the meeting of the Board of Directors must
be a majority of the members of the Board of Directors.
SECTION
5.10
New officers elected during the annual
election shall take office immediately after the annual meeting
of the Association.
SECTION 5.11
Failure of a member of the Board of
Directors to attend two consecutive meetings of the Board of Directors
without a valid excuse approved by the presiding president shall
constitute a cause for removal from the Board of Directors.
SECTION
5.12
The Board of Directors shall be empowered
to employ staff to assist in conducting the affairs of the Association.
SECTION
5.13
If necessary to insure continuity of
responsibility for essential organization functions, up to two (2)
additional Board members can be appointed by the Board upon the
recommendation of the President to serve at the discretion of the
Board. These Board members shall have voting rights.
SECTION
5.14
The President may appoint Department of Education Staff, K12 Staff,
Post-Secondary Staff or other appropriate persons as ex-officio
members of the board, subject to approval of the board. Ex-Officio
members may participate in the activities of the board but shall
not vote. The term of office shall be one year.
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ARTICLE VI - MEETINGS
SECTION 6.01
The Association shall
meet as often as necessary, but at a minimum, once per year. The
first meeting following the change of fiscal year shall be designated
the annual meeting and will normally coincide with the annual conference
of the Association.
SECTION 6.02
Meetings shall be held at a time and
place designated by the Board of Directors.
SECTION
6.03
Due notice in writing of the time and
place of regular meetings shall be given at least 30 days in advance,
and provide a tentative agenda to all members. Written notice also
includes electronic means, such as e-mail and FAEDS Web Site pages.
SECTION
6.04
The final agenda for all meetings of
the Association must provide for adequate time to be allocated to
conducting the business sessions of the Association.
SECTION 6.05
A quorum for a meeting of the Association
shall consist of members from a least five different employing units
as described in Article III, Section 3.02 of the Bylaws of the Association.
SECTION
6.06
The order of business of the annual
meeting shall include:
- Installation of Officers.
- Presentation of Financial reports.
- Presentation of Committee reports.
- Presentation of Amendments to bylaws.
- Call for Old Business.
- Call for New Business.
Roberts Rules of Order, Revised, shall
be the authority on parliamentary procedure at all meetings of the
Association.
SECTION
6.08
An agenda listing both old and new business to be discussed must be
available to all members of the Association.
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ARTICLE VII - SPECIAL
INTEREST GROUPS
Special interest groups
may be established as an arm of the Association organization subject
to the following limitations.
SECTION
7.01
Representatives of a minimum of five
employing institutions must petition the Board of Directors requesting
permission to establish a special interest group and stating the
objectives of the special interest group.
SECTION
7.02
The special interest group must agree
to operate within the regulations established by the Association.
SECTION
7.03
The final decision on the establishment of the Association Special
Interest Group shall be made by the Association's Board of Directors.
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ARTICLE
VIII - AMENDMENTS TO CHARTER AND BYLAWS SECTION 8.01
The
Charter of the Association may be amended by a two-thirds (2/3)
vote of the members present at the annual meeting. The proposed
amendment must be presented in writing to each member at least 15
days in advance of the meeting. Written notice also includes electronic
means, such as e-mail and FAEDS Web Site pages.
SECTION
8.02
Bylaws may be amended by a majority vote of members present at an
annual meeting provided notice has been presented to each member (per
guidelines of Section 8.01).
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ARTICLE IX - ASSOCIATION
RECORDS SECTION 9.01
All records of the Association kept in the ordinary and usual course
of business shall be available for the inspection of any citizen of
Florida in compliance with State Regulation Ruling 98.3.
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ARTICLE
X - FINANCIAL RECORDS SECTION 10.01
The President of the Association shall arrange for an annual audit
of the financial records of the Association. The audit may be performed
by an independent CPA firm or a committee appointed by the President.
SECTION 10.02
For purposes of financial accounting, the fiscal year of the Association
shall be defined as the membership year, July 1 through June 30.
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